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Printing out a Schedule

1. How can I print out a Schedule?

2. How do I Find The Schedule Print Out Screen?

3. How Do I Print the Schedule Once I'm Happy with the Look?

4. How do I add notes directly onto the schedule document?

5. Printing settings and functions

 

How can I print out a Schedule?

The schedule print out editor is a dashboard that gives you the ability to create the ideal print out for your team with a set of customizations available. You can see what the print out will look like before you print, and then print the schedule or export it as a PDF. 

To find the schedule print out screen click the button titled Print at the top of your schedule screen.

How_can_I_print_out_a_schedule_1.png

 

The dashboard itself has two sections:

1) The settings on the left which control the look and content of the print out 

How_can_I_print_out_a_schedule_2.png

2) The display on the right which displays exactly what the print out will look like and how many pages it will be.

How_can_I_print_out_a_schedule_3.png

*Sign Off Sheet - In the top left area of the screen you might see a tab for Sign Off Sheet. Clicking on this tab will take you to a printable sign off sheet that lists shifts and gives employees a place to sign off on those shifts. Click here to learn more. (Note that this feature must be enabled to be viewed. Click here to learn how to enable it.)

 

Printing settings and functions:

Print Options - Here you can choose to either print a month of the schedule or a pay period of the schedule. You can use the arrow buttons to choose which month or pay period you'd like to print. 

print_option.png

Weeks per Page - You can select here how many weeks you'd like printed on each page of the print out. 

weeks_per_page.png

Colour Settings - Here you can choose a variety of colours options to make your schedule the way you like.

colour_theme.png

 

Page Settings - Here you can choose a variety of style options including font type, font size, page size and whether you want to see shift notes or vertical borders between days.

page_setting.png

Schedule Views - Choose what kinds of shifts you'd like to see on the schedule print out.

schedule_views.png

Adding Notes - You can also add notes directly to the schedule print out. Click here to learn how.

 

Once you are happy with the look of the schedule click the Create PDF button in the top left corner of the displayed schedule. 

create_pdf.png

This will turn the display into a printable PDF document (It may take a couple seconds to load).

*The PDF will be downloaded to your computer and then you can open it and print it out. appear in new a window from which you can go to the bottom right corner of the document and click the print icon to print it. 

*Some browser settings will simply download the document as opposed to opening it in a new window. If this is the case for you just click the document where it is downloading and once it is completed it should open in a browser window. 

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How do I Find The Schedule Print Out Screen?

To find the schedule print out screen click the button titled Print at the top of your schedule screen.

How_can_I_print_out_a_schedule_1.png

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How Do I Print the Schedule Once I'm Happy with the Look?

Once you are happy with the look of the schedule on the display to the right of your screen click the Create PDF button in the top left corner. 

This will turn the display into a printable PDF document, and may take a couple seconds to load. The PDF will appear as a download in your bottom tool tray or in a new browser window.  You can then print from the browser window or Adobe Reader by selecting the print icon. 

Step 1

 

Step 2

 

 

*Some browser settings will simply download the document as opposed to opening it in a new window. If this is the case for you just click the document where it is downloading and once it is completed it should open in a browser window. 

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How do I add notes directly onto the schedule document?

You can add two kinds of notes directly onto the schedule print out.

Specific Day Notes - When you hover over a date on the calendar display the text Add a note will appear. Click that and type in your note.

Page Notes - At the bottom of each page of the schedule print out you should see some text that says Add Page Note Click that and type in a note to leave at the bottom of the page. 

adding_notes.png

 

 

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